Privacy Policy

This Privacy Policy informs personal data subjects of the nature of the personal data processed by BMA – Baptista, Monteverde & Associados – Sociedade de Advogados, SP, RL, (BMA).

In order to ensure our commitment to the Privacy Policy, and also to the legal rules on data protection, BMA has adopted the best practices in personal data security and protection under the terms described below.

Please also note that this Privacy Policy only applies to the use of personal data obtained by BMA.

Data Controller and Contact

The personal data will be processed by BMA – Sociedade de Advogados, SP, RL., legal entity no. 508690820, with registered office at Edifício Heron Castilho, Rua Braamcamp, 40 – 5 E, 1250-050 Lisboa, telephone number (+351) 213 806 530.

BMA is the data controller within the meaning of the General Data Protection Regulation.

If you have any questions about this Privacy Policy, the processing of personal data carried out by BMA, or for any other reason that you may deem relevant, please contact us:

Email: [email protected]

Telephone: (+351) 213 806 530.

Address: Edifício Heron Castilho, Rua Braamcamp, 40 – 5 E, 1250-050 Lisboa.

Collection of Personal Data

BMA may collect personal data in the course of business, namely (i) through the use of the website, for the purpose of sending newsletters, legal updates, invitations, announcements, and similar communications; (ii) when users contact us or request information; (iii) when users engage our legal services; or (iv) as a result of relationships with one or more of our staff or clients.

To undertake these goals, BMA may process the following personal data:

• For visitors to the website or users contacting us or requesting information: name and job title; contact information including the company; demographic information such as users address, preferences and interests.
   
• In the provision of legal services to clients or prospective clients, including as a result of relationships with one or more of our staff or clients: name and job title; contact information including the company to work for and email address, where provided; payment information; further information provided to BMA by clients or prospective clients for the provision of services, including personal data revealing the racial or ethnical origin, political opinions, religious or philosophical beliefs, trade union affiliation, genetic data, data related to health, sexual life or sexual preference; other information relevant for the provision of services.

BMA might also need to process personal data in relation to third parties instructed either by our own clients or prospective clients, or other persons or companies involved with us providing the services to our client (for instance other law firms, experts etc.).

This is a non-exhaustive list which is reflective of the varied nature of the personal information, processed as part of a law firm providing legal services.

Legal Basis

BMA processes personal data in the provision of legal services.

1. When performing our obligations in accordance with any contract that we may have with our clients;
   In our legitimate interest or in a third party's legitimate interest, to ensure that we provide the services in the best way that we can;
2. To comply with any legal obligations imposed upon us.

And also:

1. In our legitimate interest, we process personal data in such a way to ensure that we can make the best recruitment decisions;
    
2. In our legitimate interest, we process personal data of clients to send newsletters, legal updates, invitations, announcements, and similar communications;
    
3. In case you have expressed your consent, we process personal data of third parties to send newsletters, legal updates, invitations, announcements, and similar communications.
    

Sharing Collected Personal Information

BMA may share personal data with third parties, whenever deemed necessary for its activity and legitimate interests, with the following persons or entities:

1. With our professional advisers such as lawyers and accountants;
    
2. With third parties involved in the provision of services to our clients, such as consultants, arbitrators, mediators, court clerks, witnesses, cost draftsmen, court, opposing party and their lawyers, document review platforms and experts such as tax advisors or valuers;
    
3. With public authorities, government, regulatory authorities, tax authorities, corporate registries;
    
4. With professional indemnity or other relevant insurers;
    
5. Third parties to whom we outsource certain services such as, without limitation, document processing and translation services, confidential waste disposal, IT systems or software providers, IT support service providers, document and information storage providers;
    
6. Third party service providers to assist us with client insight analytics, such as Google Analytics;
    
7. Third party postal or courier providers who assist us in delivering our postal marketing campaigns, or delivering documents related to a certain matter.

Please note this list is non-exhaustive, which reflects the varied situations where we need to share with other parties in order to provide our services as effectively as we can.

Crossborder Transfer of Personal Data

In order to provide the services, BMA may need to transfer collected personal data to locations outside the national jurisdiction, even to countries outside the EEA, like the USA.

Maintenance of Personal Data

BMA policy is to store the personal data only for the period necessary to fulfil the purposes for which they were collected, including any applicable prescription or limitation periods.

However, in certain cases, BMA may store the data for longer periods when the law requires to do so.
 

Right of access, rectification, deletion, limitation of processing and portability of Personal Data

BMA guarantees to the users, at any time, the right of access to their personal data, as well as to their rectification, deletion, portability, limitation and/or opposition to the processing – in this regard, the user may exercise any of these rights by addressing in writing to BMA through the address of the registered office or through the following e-mail: [email protected].

In addition, the user may always present any complaints he/she deems necessary to the Portuguese National Data Protection Commission with head-office at Rua de São Bento n.º 148-3º 1200-821 Lisboa, telephone (+351) 213 928 400, fax (+351) 213 976 832 and e-mail [email protected].

Security and Confidentiality of personal data

BMA is subject to professional secrecy, as foreseen in the Statues of the Bar Association.

In addition to the strict compliance of its professional secrecy obligations, BMA are committed to keeping the provided personal information secure and we have implemented appropriate security policies and measures to ensure that users’ personal data are protected and to prevent access to them by unauthorised persons, improper uses or disclosure, unauthorised modification and unlawful destruction or accidental loss.

BMA will periodically analyse its security systems and policies in order to ensure that the personal data are safe and protected.

BMA also respect the confidentiality of personal information. All of our partners, employees, consultants, workers and data processors who process personal information on our behalf, who have access to, and are associated with the processing of personal information, are also subject to professional secrecy and to contractual obligations to safeguard the confidentiality of such personal information.

Changes to the Privacy Policy

BMA reserves the right to make adjustments or changes to this Privacy Policy.

Each and every change to this Privacy Policy shall be duly published on this website.

The published version on the website is the one currently in force.
 

Contacts

BMA – Baptista, Monteverde & Associados – Sociedade de Advogados, SP, RL

Address: 

Edifício Heron Castilho

Rua Braamcamp, 40 - 5 E

1250 - 050 Lisboa - Portugal

Telephone: (+351) 213 806 530

Email: [email protected]